CouncillorsParish Council - Meetings minutes
12 May 2008 - 8pm
PLANNING COMMITTEE MEETING
8.00pm on Monday 12 May 2008
Small Village Hall
Minutes.
Present: Councillors: Geoff Herbert (Chairman), Audrey Cartwright, Shirley Round, Ken Huddart,
Alan Charlwood, Jehan Master
In attendance: Cllr Michael Courtney
Co-opted Members:
Parish Clerk: Freda Collins
12 Members of the public
1. Apologies for Absence
Noel Isaacs
2. Declarations of Interests
Cllr Huddart declared an interest in those applications in the Conservation Area, as he is Chairman of the CCAC.
Cllr Courtney declared a personal interest in application 2008/969-17, Claremont Road as one of the objectors, Catherine Vincent, is his sister-in-law. He has had contact with the applicant but has not expressed approval or disapproval of the scheme.
The Chairman then changed the order of the agenda in order to discuss application 2008/969-17, Claremont Road detached 2 storey house with rear balcony and detached garage
Roger Vincent of 19 Claremont Road spoke against the application, objecting to the height, the size and the proposed removal of screening. He stated that the proposal was out of keeping as it is disproportionate and incongruous. The character of the area should be maintained as it is on the edge of the Green Belt.
Michael Phillips then spoke against the application quoting potential breaches of HEN 10 & 11. He believed that a precedent would be set, if this application for a new, large house were allowed, for another house of similar size. He objected to the size and design. He also believed that a horsechesnut may be at risk.
The Clerk read another letter of objection and a letter from the applicant which mentioned the objections
The meeting then resumed and a discussion took place.
No demolition of the existing building should be allowed until planning permission for a replacement is agreed.
We are objecting to this application as it is out of character and out of keeping due to the dominance and height. We also object to the monolithic style of a single block which is out of keeping with the neighbouring houses of Edwardian style which have multiple pitched roofs.
Most members of the public then left and the usual order of the agenda was resumed.
3. Minutes of last meeting
The minutes of the last meeting on 17 April 2008 had been prepared by the Chairman, in the absence of the Clerk, and were circulated at the meeting. They were confirmed and signed.
4. Report of actioning of items from previous minutes
4.1 AP36- the corbel at the Bengal Lancer is still missing It is a condition of planning permission. This has been reported to Martin Parker
AP36 ongoing action
4.2 Cllr Herbert raised the enforcement issue of incorrect use of the front room at 109, Hare Lane with Martin Parker. EBC are awaiting a further update from the owner who have advised that the room is being used as storage
AP46 ongoing action
4.3 All other actions have been carried out or are agenda items.
5. Correspondence
5.1 Alexander Needs, Senior Tree Officer at EBC left a message regarding the letter from Mr & Mrs Nicholls of Applegarth to have a TPO put on the tree in the garden of 49 Telegraph Lane. He is still dealing with this matter and is looking at all the trees in this area.
5.2 A copy of a letter to EBC from Mr Ian Craig regarding 2008/608-4 Chadworth Way has been received and circulated to all members.
5.3 It was noted that correspondence to the Claygate Conservation Area Committee had been sent to Michael Philips. Also that information for Cllr Huddart was being sent to Cllr Herbert and vice versa, and that multiple copies of decision letters are being received.
It was agreed to contact Martin Parker regarding these matters.
AP55 Cllr Herbert to action
5.4 All results from EBC were read.
6. Current applications and Declarations of interest
Applications from Weekly List 16
6.1 2008/969-17, Claremont Road detached 2 storey house with rear balcony and detached garage
Already dealt with
6.2 2008/977 –5, Elm Road retrospective amendments to permission 2007/2376 to alter the position of the rear dormer
No comment
6.3 2008/980- 12, Glenavon Close rear conservatory following demolition of existing
No comment
6.4 2008/992- 2, Forge Drive Two storey rear extension and part single/part two storey front extension
In the absence of a site plan, we ask the Officer to check the overlooking and 45º rule to the neighbouring properties
Applications from Weekly List 17
6.5 2008/1015- 131, Hare Lane single storey rear extension
No comment
6.6 2008/1024- 45, Oaken Lane- rear extension to ground and first floor and extension to front porch
No comment
6.7 2008/1047- 6, Tower Gardens- single storey side/ rear extension following demolition of conservatory
No comment
Applications from Weekly List 18
6.8 2008/1074- 16, Beaconsfield Road- single storey & first floor rear extensions,
No comment
6.9 2008/1104- 6, Woodlands Close- first floor side extension & single storey rear extension following demolition of existing conservatory
No comment
6.10 2008/1107- 14, Simmil Road-single/two storey side/rear extensions
No plans were received for this application, so we were only able to consider it as a copy was printed from the website. In the absence of a site plan we ask the Officer to check the overlooking, light and 45º rule to the neighbouring properties, and also the adequacy of the garden length.
7. Report of the East Area Sub Committee
Cllr Charlwood attended the meeting and circulated the report prior to the meeting:-
i. 2008/0432- Rowan Preparatory change of use from house to school use. Cllr Jimmy Cartwright had no objection to this. Schweta Kampada ( chair) spoke against quoting HSG 8 loss of an occupied dwelling. Special conditions could be imposed if Rowan School no longer required that it could not be built upon but returned to housing. The chair won the day refused planning 8 for two abstentions.
ii. 2008/0435- 7,The High Street no objections permitted with conditions Fence must be retained; if at any time there is a wish to replace the fence it will be subject to a new application.
ii. 2008/0579- 5, Merrilyn Close - This has been the subject of previous applications now changed & acceptable Permitted with no objections
8. Licensing Applications
None
9. Enforcement Matters
Outstanding matters-
i. the oak tree in front of 28, Stevens Lane
ii. the felled trees at the front of the Hare & Hound car park
iii. the front room of 109, Hare Lane-it was noted that this room is still in use contrary to Planning Permission.
iv. the middle corbel on the shop-front of the Bengal Lancer
These matters remain outstanding. These issues were discussed at the recent EBC/CPC liaison meeting.
10. Local Development Framework
EBC have issued various Core Strategy Issues & Options papers. These are a series of questions with a ‘multiple choice’ of answers. Cllr Herbert has gone through the papers and suggested various options. These will be circulated to the other members of the Committee for checking
AP57 The Clerk to priority circulate
11. Village Design Statement
No report from Noel Isaacs
A public meeting will soon be held to start the Committee phase of the project.
12. Matters for information only
12.1 A fence has been erected on the top of the wall at Hare Cottage, Hare Lane. It is not known if permission is required for this as one of the conditions of the planning permission for this house was that the views of the fields from the road were to be maintained.
AP57 Cllr Herbert to check with EBC
12.2 Claygate Lawn Tennis Club intends to re-apply for floodlights. An open meeting will be held in the near future.
12.3 The Government Planning Portal would prefer to see plans sent by electronic means and not to have to send hard copy. This would mean having to use a laptop and screen. CPC owns neither of these pieces of equipment and has no facilities for storage. It was agreed that the Committee still would prefer using paper copies.
13. Date of next meeting
CPC Planning Meeting
PLEASE NOTE
Due to a clash of dates with the AGM at the Village Hall, the next meeting cannot be on the previously agreed date. It will now be held on:
Wednesday 8.00pm on 4 June 2008 in the Village Hall Committee Room
Elmbridge Sub-Committee
Mon 19 May - NI attending
(Please note that if NI is still unwell, Cllr Round has volunteered to attend this meeting instead)
Public Hearing & Public Inquiries
Outstanding Written Representations
2007/1226 64, Hare Lane tree work
2007/1675 4, Chadworth Way extension
2007/2406 land rear Arenella new house
2007/3140 15 Hare Lane extensions
2007/3303 land rear of 41 Telegraph Lane new house
……....…………………………………………………………..…..Chairman………………………..Date