CouncillorsParish Council - Meetings minutes
15 January 2009 - 8pm
PLANNING COMMITTEE MEETING
8.00pm on Thursday 15 January 2009
Youth Club annex
Minutes.
Present: Councillors: Geoff Herbert (Chairman), Audrey Cartwright, Shirley Round
In attendance: Clerk: Freda Collins
Co-opted Members: Noel Isaacs
1. Apologies for Absence
Ken Huddart who was away on holiday.
Alan Charlwood who had a business meeting
These were accepted.
2. Declarations of Interests
None
3. Minutes of last meeting
The minutes of the last meeting on 23 December 2008 were agreed and signed. Thanks were given to Noel for taking and producing the minutes.
4. Report of actioning of items from previous minutes
None
5. Correspondence
5.1 The appeal for 2008/1570-The Cottage,
5.2 The appeal regarding application
5.3 The appeal regarding application 2008/155-80,
5.4 A reply has been received regarding the Strategic Housing Land Availability Assessment published in May 2008. This matter was discussed at the meeting between CPC representatives and EBC officers.
5.5 All the recent results from the EBC were read.
6. Current applications and Declarations of interest
Applications from Weekly List 52
6.1 2008/2794 – 9,
No comment.
6.2 2008/2799 – 6,
We object to this proposal as:-
i. It virtually doubles the size of the ground floor.
ii. The appearance will be out of character and out of keeping.
iii. The new development will be very close to the T1 Oak and the foundations will come well into the Root Protection Area. Although the Arboricultural Method Statement recommends particular care, it is difficult to believe that the proposal will not in the long term damage this tree, which has a TPO. Although T1 is not in fact in their garden but in that of a neighbour, it is the applicant’s extension which will pose a risk to it
We note that the application will affect five trees on the site. We have no comment about the T2 Sycamore, the T4 Oak with a TPO, theT5 Horse chestnut and G6. The T3 Tulip Tree at the front is conspicuous and is a fine specimen. It should be considered for a TPO to help protect it in the future.
Applications from Weekly List 1
6.3 2008/2842 – 5, Merrilyn Close – LDC: whether planning permission is required for a part single/part two storey/part first floor rear extension and first floor front extension over existing garage.
This is not a fitting subject for an LDC; this should be subject of a planning application.
6.4 2008/2763 – Harecroft, Raleigh Drive – amendments to permission 2008/2217 to include additional room in roof space and with front and side dormers to both plots.
We have no objections to this application, but ask that existing permitted development rights are withdrawn for these buildings. Any future proposals should be subject to planning permission.
Applications from Weekly List 2
None for Claygate
7. Report of the East Area Sub Committee
Cllr Shirley Round attended the meeting and circulated a report. There were 2 items for Claygate:-
i. 2008/2483 -
This application qualified for public speaking. Mrs Baylis objected on the grounds of road safety and parking, density, access to site, size of gardens, lighting impact on adjacent homes, insufficient consideration to impact on local schools and health care. The developer, Mr. Chapman, spoke about the necessity for affordable housing. He stated that the access via Woodward Close is considered not achievable. He has been in consultation with local residents and alternative garaging could be provided nearby. He informed the meeting that phase 3 of the project could not go ahead without the agreement of existing tenants whose gardens will be required.
The officer confirmed that the parking space allocation is in line with SCC and Government guidelines although they fall short of the standards set by EBC. SCC has raised no objection.
Cllr. Courtney did not object to the development.
Cllr Cartwright objected to the proposed 38 dwellings per hectares on the grounds of density claiming 30 dwellings being the minimum government guideline. He also claimed the dense nature of the development would be out of character and cause harm to the area citing HSG 16 and 18. His objection was overruled.
The application is permitted but councillors asked for these conditions to be imposed
a) a condition be placed on the bungalow that it should be for disabled person only and
b) that rooms-in-the-roof and other future extensions to the houses be the subject of planning permission.
CPC noted that no s106 contribution is being made by the Housing Trust, but there are still the infrastructure requirements to be dealt with. It was agreed that Claygate should not suffer because of this development, so EBC should make a contribution. Cllr Herbert will write to Martin Parker.
AP21 Cllr Herbert to action
ii. 2008/2562-17 Hermitage Close
The plans were resubmitted after being amended to leave a minimum gap of 1m between the first floor level and the side boundary. They were approved.
8. Licensing Applications
None
9. Enforcement Matters
These matters remain outstanding:-
i.
ii.
AP22 Cllr Round to action
iii. The
iv. Dead Tree in Stevens Lane
10.1 On the 12th January, Cllrs Herbert & Round and Noel met with EBC Officers, Zoë Belton and Leslie Underwood to discuss the direction for the VDS. It appears that very little will be put into the core document about specific areas. It was agreed that a pen picture will be supplied to EBC for the LDF and that the VDS will continue in the way it is going.
10.2 There will be a meeting for volunteers on Tuesday 27 Jan at the YC.
11. Matters for information only
11.1 The Clerk wrote to Martin Parker to ask if the frequency of EA Sub-Committee meetings would be changing due to the recent legislation. He replied that it is interesting that the application workload reduced by more than 30% in the final quarter of 2008, but it was mostly from the impact of the recession rather than the new 'permitted development' legislation that came in during October. He thinks it is likely that the workload will stay depressed for most of 2009.At present EBC have no plans to change the committee structure or timetable. The application numbers are still above those that prevailed for most of the 1990s, when they had the same committee meeting frequency. EBC are still obliged to determine applications within a prescribed time period and this would be jeopardised by less frequent meetings. The new ’permitted development' legislation will mainly reduce the simplest applications - and very few of those went to committee.
11.2 It was suggested that at the next Village meeting, a representative form a Town or Parish which has recently completed a VDS could be asked to come along to speak. Cllr Herbert will suggest this at the next PC meeting.
11.3 At the next meeting on 5 Feb 2009, the application for the Foley Arms PH will be discussed. It is anticipated that many residents will attend, so a larger venue will be required. The Clerk and Cllr Round will arrange this.
Post meeting note: the venue will be the Small Village Hall.
11.4 After discussion with Matthew Bennett of EBC, the comments made by this Committee regarding the proposed work to the lime at
12. Date of next meetings
CPC Planning Meeting
Thursday 8.00pm on 5 Feb 2009-venue to be arranged
Elmbridge Sub-Committee
Mon 2 Feb 2009 - SR
(If SR is unable to attend GH will go)
....…………………………………………………………..…Chairman………………………..Date