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Parish Council - Meetings minutes

5 March 2009 - 7.30pm

 

Minutes of the Meeting of the Council

          held at 7.30pm on the 5 March 2009

in the Small Village Hall.

 

Present:           Chairman:        Anthony Sheppard

Councillors:     Geoff Herbert, Ken Huddart, Carol Manley, Shirley Round, Audrey Cartwright, Jimmy Cartwright, Jehan Master, David Parks

              In attendance: Parish Clerk:            Freda Collins

               1 member of the public               

 

151. Apologies for Absence

Alan Charlwood who was unwell

These were accepted.

 

152. Declarations of Interest in Items on the Agenda

Cllr Sheppard declared a personal interest in those items on the HGS as he employs the contractor in a personal capacity.

Cllr Herbert declared that he is Chairman of the Youth Club Committee.

      Cllr Manley declared that she is a member of the Committee of Claygate Allotment Holders Association, the Claygate Flower Show Committee, a member of the Claygate Conservation Area Committee and a member of the Committee of Claygate in Bloom.

      Cllr Round declared she is Secretary to the Trustees and Lettings Manager of the Claygate Village Hall Association, a member of the Claygate Flower Show Committee and a Trustee of the Friends of Capelfield Surgery.

Cllr Cartwright declared that he is a Borough Councillor and a Trustee of the Village Hall.

Cllr Charlwood declared that he is Vice-Chairman of the Youth Club Committee.

Cllr Huddart declared that he is Chairman of the Trustees of Claygate Village Hall Association, President of the CVA and Acting-Chairman of the Claygate Conservation Areas Advisory Committee.

Cllr Master declared that he is a member of the Group Council for the Scouts, a Trustee of the Village Hall, a member of the Committee of Claygate in Bloom and on the Committee of the CVA.

Cllr Parks declared that he is a member of the Group Council for the Scouts, a member of Claygate Recreation Ground Trust, a member of the YC Committee and a Governor of Claygate School.

 

153. Confirmation of the Minutes

The minutes of the meeting of the meeting of 22 January 2009 were confirmed and signed.

 

154. To report on the actioning of items from the last meeting

Re AP25- the Chairman to contact the Area Director Highways. The Clerk wrote to Roger Archer-Reeves about the state of repair of roads and street-lighting in Claygate. A short reply was received from an officer about the roads and a statement that a reply would be forthcoming about street-lighting. No such letter was received. So Cllr Mike Bennison was informed. He arranged for Cllr. David Munro, SCC Executive Member for Transport, to contact the Clerk and a meeting with Cllrs Bennison, Sheppard, Master, Parks & Huddart has been arranged at 10.00am on March 13.

All other actions points have been carried out or are agenda items.

 

155. Report from the Chairman

Nothing to report.

156. Report from the Parish Clerk

156.1 Investec Bank (UK) Ltd changes its status under the relevant legislation from a private company limited by shares to a public company limited by shares and also changed its name to Investec bank plc.

156.2 Playmates have applied for a 50% grant to replace items of play equipment at a cost of £400.   The application was received too late for consideration at this meeting.

 

Cllr Round declared an interest as Playmates operate in the Village Hall.

 

It was agreed that the guidelines for application for grants should be sent to Playmates and then they will be able to re-apply with all the relevant information in time for the May meeting.

AP54 The Clerk to action.

156.3 Copies of the Community Care Guide have been sent to the Clerk. Copies will be placed in the Youth Club and Village Hall. Cllr Round will ask the Church if they would like a copy.

 

157. Finance Report

157.1 A copy of all receipts and payments from the last meeting for both accounts, all payments made since the last meeting and a detailed Income & Expenditure by budget were circulated prior to the meeting. One question was raised on the accounts. This was on the increase in monthly payment for the HGS maintenance. This is because the contract starts in November, not the financial year.

157.2 Bank Reconciliations for all months since the start of the financial year have been prepared by the Clerk and signed by the Chairman.

157.3 All payments made since the last meeting were APPROVED.

                 

158. To Review Expenditure for the Year

A comparison of actual income/expenditure against budgeted income/expenditure for the Council and each Committee was carried out.

It was noted that there are areas of underspend:-

      i. the Youth Club: projects are underway, so invoices will be due shortly.

      ii. Environment: work will begin in March. If invoices are not received by the end of the month, a firm order needs to be submitted so an accrual can be made.

      iii. Highway trees- although most of the trees have been ordered and planted; donations have been received from frontagers.

 

159. Employment of a Handyman

At the January meeting the idea of employing a handyman was discussed. The Handyman would tackle such jobs as litter-picking, small pruning etc; he would not be retained or employed but contracted on an hourly basis. This would mean that CPC would not have to go out to tender to get a small task carried out in a short time.

After a discussion, it was agreed in January that a list of contractors who had worked successfully for CPC before would be compiled. This would ensure a range of skills. It was agreed at the time to approach such contractors and ask if they would like to be on the list and agree an hourly rate. The Clerk was asked to draft a letter to send to the contractors. This draft letter was circulated to the Councillors and caused confusion as it stated that no-one else would be asked to quote. It was therefore decided to discuss this issue again.

The Clerk advised that the idea of a list could cause problems as to who would be chosen to carry out which tasks. If a specialist firm is required, then the contract has to be subject to Financial Regulations. The original idea was for one man to carry out a variety of small jobs, which would be workable; a list of contractors could create problems.

Another discussion took place. Since the idea of a handyman was mooted, EBC have introduced the Street Smart Team who carry out small jobs. It was pointed out that the expectations of some residents about what can be done by the authorities are unrealistic. It was agreed to vote on three options; dropping the idea, hiring one person, continuing with a list of contractors.

i.    dropping the idea- 6 votes

ii.   hiring one person- 3 votes

iii.  continuing with a list of contractors-no votes

 

 Accordingly, the project will not be pursued and Resolution 1 falls

 

Resolution 1

It is RESOLVED pending the creation of a separate budget for the 2009/10 financial year; any payments to contractors on the Parish Council 'Handyman Panel' will be taken from budget allocated to the Highways & Transportation Committee. 

PROPOSED by Anthony Sheppard

LGA 1894 s 8

WITHDRAWN

 

160. Marquee for the Flower Show

At a previous meeting it was suggested that the Parish Council could purchase a large marquee to use as a community tent. This would make for easier access for the public and allow displays to be more readily viewed.

             The Clerk circulated details of various marquees and costs. A 3m by 6m marquee will cost under £200.

 It was agreed that small organisations such as CAHA, Neighbourhood Watch and the CRGT, will be able to use this community tent. The Councillors Cartwright have agreed to store the marquee.

 

Resolution 2

It is RESOLVED to spend up to £200 on the purchase of a marquee for use at the Flower Show.

PROPOSED by Anthony Sheppard. 

LGA 1972 s 144

SECONDED by Jimmy Cartwright

AGREED UNANIMOUSLY

 

The Clerk has contacted the Flower Show Committee to ask for a double pitch to accommodate the proposed marquee. It is not yet known if there is sufficient room. Accordingly, the marquee will not be purchased until the larger pitch is confirmed.

 

161. A Review of the placing of the A-boards

It has been recognised that we need to identify safe places to place the boards in The Parade. There should be a risk assessment and a minuted discussion. This item was deferred from the last meeting as Cllr Parks was not at the meeting.

When the boards were first purchased and placed, the placing was done so that the boards did not hinder the walkway, so they left a clear passage and did not present a danger. They were placed with the newsagents, the deli, the butchers and fruit shop who put them out on a Saturday in order to advertise free parking in the station car park.

A discussion took place as to where to site them on the footway. If they are placed next to the buildings, this part of the footway is owned by the shop, if by the road, the footway is owned by the Highway Authority. If we ask the Highway Authority for permission, they may not answer or answer in the negative. Permission should be obtained from a shopkeeper if the sign is to be sited outside a shop. It was agreed that the siting depends on where in The Parade the board will be. At the entrance to the Parade the footway is wide and the board can be placed on the highway side, at other locations the building side would be preferable. It was agreed to find out whether the placing of the boards are included under the public liability on the insurance.

AP55 The Clerk to action.

 

162. Light on The Green

The light on the Green has not been working for many years. Cllr Mike Bennison has personally arranged with eDF for work to be carried out to repair this light. eDF will repair the light for free, but require a guarantee that a body will pay for electricity and maintenance. East Surrey Highways have refused to pay.

It is known that eDF will no longer be carrying out street light maintenance for SCC after April, so the offer from eDF to repair this light is time limited. It was agreed that this is a welcome manifestation of the desire of eDF to show goodwill. It is not known what the electricity supply costs and maintenance costs will be, although it is estimated about £20 pa for electricity. It was agreed that if CPC take on the responsibility for supply and maintenance, if maintenance costs become too high, then a decision can be made to no longer maintain the light.

Resolution 3 deals with a contribution to restore the light. As eDF have offered to do the work for free, resolution 3 falls.

 

Resolution 3

Noting the proposed supportive action by eDF, it is RESOLVED to spend up to £1000 as a contribution to restoration of the Village Green light. 

PROPOSED by Anthony Sheppard. 

Parish Councils Act 1957 s 8 & Open Spaces Act 1906 s10

WITHDRAWN

 

It was agreed that this is a good opportunity to get the light working again and that we should underwrite the power and maintenance so that the restoration is carried out. It was noted that the SCC lighting contractor will have to be used for maintenance, but CPC could arrange for light bulbs to be changed. No budget provision will be made, however, until we speak to SCC.

 

Resolution 4

Noting the refusal of Surrey Highways to take responsibility for the Village Green light, it is RESOLVED to add an item to the Highways Budget for 2009/10 of £100 for electricity and maintenance.

PROPOSED by Anthony Sheppard. 

Highways Act 1980 s 98

SECONDED by Geoff  Herbert

 

Cllr Cartwright proposed an amendment to increase the amount, in order to demonstrate to eDF that we are committed to the project. The resolution was amended to:-

 

It is RESOLVED for 2009/10 to underwrite the electricity and maintenance for the light on The Green up to a sum of £500.

PROPOSED by Jimmy Cartwright

SECONDED by Geoff  Herbert

 

AGREED UNANIMOUSLY

 

Cllr Huddart agreed to inform eDF. He was thanked for his work.

AP56 Cllr Huddart to action.

 

163. Request for grant from Claygate Scouts

A request for a grant has been received  from Claygate Scouts as the Group is 100 years old in October 2009 and are holding a special Centenary camp for the young people at Walton Firs campsite over the weekend of 1st – 4th May.

They plan for the following numbers to attend, which is considerably more than they would normally take:

 

Beavers                        50 Camping @ £30 and 20 visiting @ £20

Cubs                            72 Camping       and 18 visiting

Scouts                          40 camping

Explorer Scouts             12 Camping

(Cubs/Scouts/Explorers  £45 Camping, £20 visiting for Sunday and £15 visiting for Saturday)

 

This does not cover the full cost of the camp and as a result the Group is subsidising it from reserves to the tune of £2600 to keep it to a reasonable cost for the parents of young people. One of the main reasons for this is the additional infrastructure costs of the following:

 

§       Van hire to cover the transport of additional equipment    £250

§       Hire of the buildings for the Beavers to sleep in £840. The beavers can only stay for 24 hours (Children’s Act) but the building has to be hired for the whole weekend.

 

It was agreed that we are lucky to have one of the best Scout groups in the country in Claygate. It is recognised by other Ward Councillors that we have the best Scout Group in the Borough. The Group does a great deal for the village with the band and at village activities. The Group does have large reserves in a capital fund, but everything raised for the revenue fund is spent every year. No financial information was included with the request as, each year; the Scouts send their accounts to Cllr Parks who puts them on circulation. It was noted that this will be a s137 payment.

 

 

 

Resolution 5

It is RESOLVED that the Council should make a grant of £500 to the 1st Claygate Scouts towards the extra costs of their Centenary Camp in accordance with its powers under section 137 and 139 of the Local Government Act 1972.The proposed expenditure, in the opinion of the Council, is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure.

PROPOSED by David Parks 

Local Government Act 1972 s 137

SECONDED by Jimmy Cartwright

AGREED UNANIMOUSLY

 

 

164. Request for grant from CAHA 

CAHA has requested a grant to help with the reclamation of plots and maintenance works to the allotments. Full information on the grant and financial data has been previously circulated. Cllr Manley informed the meeting that the members are very proactive and are putting in a great deal of work to the allotments. There are 117 members with their families who regularly attend the allotments. CAHA is a successful organisation of which Cllr Manley is very proud. It was agreed that CPC is pleased at the work CAHA is doing.

 

Resolution 6

It is RESOLVED that a grant of £550 be made to the Claygate Allotment Holders’ Association for works to the Telegraph Lane Site.  Matched funding and volunteer labour will be provided by CAHA.

PROPOSED by Carol Manley.

Small Holdings and Allotments Act 1908, s.26

SECONDED by Shirley Round

AGREED UNANIMOUSLY

 

AP57 Cllr Manley to inform CAHA

 

165. The Power of Well Being

The Well Being Power was introduced in 2000 to increase local authorities' capability to act on behalf of their areas. It allows principal local authorities in England and Wales to do anything they consider likely to promote the economic, social and environmental well-being of their area unless explicitly prohibited elsewhere in legislation. The conditions are set out in the Schedule to the Order and require the council to have:

 

·         a minimum of two-thirds of vacancies on the council filled at the last ordinary elections;

·         a qualified clerk trained in the use of the power of well-being;

·         a minimum of 80% of councillors trained in the use of the power of well-being; and

·         a published statement of community engagement.

A discussion took place as to whether CPC needed this power. At present, if there is no specific power to spend money on a project, the s137 power can be used if it can be justified. CPC have never yet exceeded, or even approached, the s137 spending limit. It was agreed that training for the Clerk and Councillor could be expensive and the need for the Well Being Power had not been identified.

It was AGREED that CPC will not apply for this power at this time, but that the situation can be revisited if the need arises.

 

166. To note and confirm

Each year the Council must examine the existing policies, codes and registers:-

·         the Health & Safety Policy

·         the Model Code

·         Standing Orders

·         Financial regulations

·         the Register of Interests

·         the Assets register,

·         the Hospitality register

·         the Best Value Policy

·         the Risk Assessment Policy

All Councillors should be aware of all of the above. Anyone who wishes to carry out a more detailed review was asked to contact the Clerk. Councillors were reminded that, before proposing to spend any money, Financial Regulations should be studied, and that any change of circumstances should be recorded in the Register of Interests using the appropriate form.

It was noted that there are two entries in the Hospitality register:-

i. An eco-media player from Trevor Baylis Brands value £143

ii. a Christmas hamper from Viking value £20.

Cllr Sheppard also reminded councillors that they should be aware of the Model Code and, in particular, the difference between a personal and prejudicial interest. Most cases of complaints against EBC councillors have been concerned with Planning, so Planning councillors should be particular aware. If Councillors have any doubts or questions they should contact the Borough Solicitor. It was noted that the Clerk is not able to give advice on this subject.

 

167. Arrangements for the Village meeting

167.1 A speaker, Cllr Christine Howard, from Wonersh PC will speak on the VDS completed by her council.

167.2 It was agreed that a single report should be given by the Chairman. Committee Chairs were asked to send input by the 24 March for the Chairman to include in the report.

167.3 It was agreed to invite the two other Ward Councillors and Mike Bennison, Insp Haycock, Danny Bond and Jazz.

AP58 The Clerk and Cllr Herbert to action.

167.4 Ross Prideaux will be invited to the meeting and to provide input to the report given by the Chairman.

167.5 It was agreed that the order of the evening will be; report, speaker, questions to speaker, open forum. It was agreed that there will be no break for coffee as some people leave at coffee before the open forum. It was decided that the time of the meeting will be put back to 8.00pm, but coffee will be served from 7.30pm. Various displays can be staged for viewing from 7.30-8.00pm, such as VDS, Environment, Neighbourhood Watch, CIB, Scouts, EBC on recycling etc.

AP59 The Clerk to contact the Scouts & Cllr Master to contact CIB

167.6 The banner will need to be reworded and a press release will need to be sent. Cllr Round agreed to deal with this.

AP60 Cllr Round to action

167.7 The time of the meeting needs to be amended in the forthcoming Courier

AP61 Cllr Master to action

167.8 It is not known what time the main hall will be available.

AP62 Cllr Round to check

Post meeting note; the main hall is in use until 7.15pm. It was agreed to serve coffee from 7.30pm in the foyer and small hall. The displays will be available for viewing in the foyer and small hall during this time. The doors to the main hall will be closed when the chairs are being set up and the main hall prepared. The doors to the main hall will be opened at 8.00pm.Cllr Cartwright’s grandson and some of his friends have offered to help with the chairs.

 

168. The Planning Committee Report

All minutes of the Planning Committee have been circulated.

Cllr Herbert gave an oral report to the meeting.

168.1 A display of photos of village houses will be held in the Village hall on the weekend 7 & 8 March.

168.2 The first rough draft VDS will be ready in July.

168.3 EBC will be holding a display in April to show their draft core document. Once the VDS team see this they will b able to make any necessary changes to the VDS.

168.4 A reply has been received from Martin Parker in response to the letter about the use of Green Belt land. EBC will try not to use Green Belt, but do not make any promises.

168.5 Young’s brewery has invited the Ward Councillors to discuss the plans for the Foley Arms PH.

 

169. The Highways & Transportation Committee Report

             A written report was circulated by Cllr Huddart prior to the meeting.

169.1 The Committee met on 12 February and the minutes have been circulated.  This report covers matters that have arisen after the minutes of the PC meeting.  Significant matters covered in the 12 February meeting, which are not updated in this report, include the success in largely retaining existing ticket office hours, safe route to rear of Claygate Primary School, light on the fountain, Rights of Way maintenance, and winter maintenance.

169.2 Cllr Huddart has thanked SCC for turning round the Vehicle Actuated Speed Sign in Oaken Lane, at our request.

169.3 East Surrey Highways has had its funding for local schemes cut again, and cannot currently commit to supporting our proposal for traffic calming in Hare Lane.  It has generally had negative public reaction to traffic calming schemes that have been implemented.  Likewise it does not favour Steve Wells’ 20mph proposal for Telegraph Lane.

169.4 Cllr Huddart has attempted to brief Michael Courtney regarding the risks of attempting to negotiate with London Buses on operational management of the K3, in the light of the Mayor’s new Transport Strategy, which Cllr Huddart heard presented by the Managing Director of Surface Transport at Transport for London.  Cllr. Courtney has noted the view that such negotiations are foolhardy in risking the loss of the K3 in Claygate, but does not share it. 

169.5 Led by Vanessa Relleen, volunteers have this month planted (8) replacement or new highway trees and received donations from frontagers in respect of (5) of them.  The Clerk is to write letters of thanks.  The provision of a memorial tree for Jean Griffiths provides the opportunity to add to this programme.  Currently donors pay £50 per tree, with the Parish Council picking up any extra cost (commonly £18 per tree) and perhaps the delivery charge for the whole order (£70).

169.6 We have all the plans of underground services for the Highway Garden Sites.  eDF has a 33kV cable crossing between Coverts Road and Foley Road so requires making a site visit, which Cllr Huddart is trying to arrange.  However, by modifying the specification the need for mechanical digging could be avoided, thus minimising the risk.  Cllrs Huddart & Manley met with Vanessa on site to identify the cable route and discuss this possibility.

169.7 Cllr Huddart has commented on the Department for Transport consultation on Compliance with road safety regulations, including welcoming the proposals that extreme speeding (over 45mph in a 30mph area) should have a higher fixed penalty and that marginal speeders should be offered re-training instead of licence endorsement. The offender has to pay for the course; it is actually cheaper to pay the fixed penalty, but no points are put on the license. Cllr Huddart attended a seminar on changing attitudes to speeding. It is found that re-offending rates are lower for people who have attended these seminars.  He asked for more speed cameras, particularly the development of average speed cameras to more effectively control the speed of through traffic through communities.

169.8 An instance has arisen of charging for parking on Saturday at the station car park.  The new booking clerk now knows that he should not have done it, is apologetic, and will give a refund.  The problem would be removed if the signs were correct, a matter that Cllr Huddart is continuing to chase up with SWT.

169.9 Following serious unanswered issues with highway maintenance, particularly lighting, Anthony Sheppard and 3 other councillors are to meet David Munro (Surrey C.C. Executive Member for Transport) in Claygate.

169.10 The bench has now been replaced at the bus stop at the village hall, thanks to EBC.

        

170.  The Environment Committee Report

All minutes of the Environment Committee have been circulated.

Cllr Manley circulated a report prior to the meeting.

170.1 Quotes from Spring Reach Nursery have been received for four sites.  Two have been accepted.  These are for Applegarth (£850 + VAT) and St. Leonards Rd. opposite the Bus Stop (£770 + VAT).   Comparative quotes for two of the sites are being sought as they will cost over £1000.  All work will be done by hand to avoid damaging underground plant.  We are liaising with Cllr Huddart on this.

170.2 Before work can be carried out on the garden at St. Leonards Road, A tarmac strip will have to be laid. Cllr Sheppard obtained quotes, but these may now be out-of-date. He will ask the most reasonable contractor to re-quote.

AP63 Cllrs Sheppard & Manley to organise and liaise with Cllr Huddart regarding underground plant.

170.3 The fence needs replacing at Applegarth. Cllr Manley met with the tenants of Slough Farm and the fence is not theirs. It may be that the fence is the collective responsibility of the residents or it may belong to EBC. It was agreed to speak to an Applegarth resident about the ownership of the fence.

AP64 Cllr Manley to action.

If the fence does not belong to the residents, Cllr Manley will contact Ian Gayton (Street Smart Team) and Colin Flexman at EBC to see if they will assist with the fence. It was agreed that work to the garden should go ahead even if the fence has not been repaired.

Slough Farm is willing to grub out the huge brambles on their side with machinery when the field is drier; it is currently extremely boggy.  They use that field for various stock and will put in stock fencing when they remove the brambles which are encroaching into the Applegarth beds at the far end. 

170.4 The CPC Clean-up day has been arranged for 25th April, meeting at Hare Lane Car Park. At the last meeting it was agreed to purchase a leaf Blower. This still has to be sourced.  Initial enquiries suggest a Stihl blower would cost £230 (less VAT and a hopeful 20% discount).   Ernest Doe are reliable repairers.  This cost is more than Environment has earmarked in the Budget for Tools.

The Big Tidy Up pack which was sent too late for the last Clean-Up day will be used.  It contains posters, plastic tabards, plastic sacks and giveaway badges.

170.5 There are copious quantities of cigarette ends at Claremont Cars at end of the Parade. They have agreed to have a cigarette box on the wall near the front door and to empty it regularly if we can get one installed.

170.6 It has been agreed that a fitting place for a memorial tree for Jean will be at the Foley end of The Firs verge.

 

Resolution 7

It is RESOLVED that the Parish Council purchase a bird cherry tree at a cost of £125 plus VAT  as a memorial to Jean Griffiths to commemorate her work for the Village and for the Environment Committee for many years. 

PROPOSED by Carol Manley.

Highways Act 1980, s 96

SECONDED by Jehan Master

AGREED UNANIMOUSLY

 

The Green Team only have one more highway tree to plant, so a tree for Jean can be arranged quickly. The CVA will pay for a plaque (£260) which will be flush to the ground.

170.7 It is noted that CPC have a licence to plant for the two new beds in Hare Lane (Torrington Lodge car park and Il Corallo). CIB are willing to maintain these beds.

 

171. Communications Report

Cllr Sheppard gave an oral report.

The layout and proof reading of the Courier has been completed. Thanks to Nancy Hornby who carried out the copy editing. Quotes for printing are awaited.

171.2 This edition will include a 4 page supplement on Claygate shops which has been forwarded by Steve Wells. There is a page of tokens. A new loyalty scheme is being advertised; to be entered into a prize draw, a shopper will need to visit 6 different shops and get a stamp on a token. 

171.3 There are also inserts for CIB and the Flower Show.

171.4 There are the usual reports plus a memorial for Jean Griffiths based on the tribute given by Steve Wells.

171.5 Cllr Sheppard has been acting as Chairman of the group, but will not be able to continue with the task for the next issue; he asked the other councillors to consider taking this on.

171.6 Josette Lesser will be able to assist with the next edition.

171.7 It was noted that printing costs will be higher than usual as there are more pages.

 

172. Website Report

The webmaster, Jim Collins, sent a report.

It seems no time since my last report and regrettably very little has changed. The site receives a number of hits each day but it is the lack of current or future information that is most frustrating.  There is notice of the VDS meeting this weekend and the next date is May 2nd. Please send notices of forthcoming events in order that the events can be publicised.

 

173. Youth Liaison Report

Cllr Parks circulated a report prior to the meeting.

 

Claygate Primary School

i. It was noted that SCC was recently awarded a one-star rating, which is the lowest rating. This is due to the poor ratings for children’s services.

Surrey’s School Organisation Plan, published in December 2008, covers the period 2007-2008. It covers Surrey as a whole and also deals separately with Boroughs and Districts. The background to the Plan is one of increasing demand for places over the next few years. Birth rates in Elmbridge, for example, were 20% higher in 2006 than 2001. Demand could also be further impacted by the effects of the credit crunch with demand switching from the private sector to the public.

In terms of local demand, the projections in the plan suggested that, by 2018, there would be a shortfall of 11 reception classes and 1900 primary places overall in Elmbridge. For 2009, the projection was for a shortfall of 108 places in Reception. Initial talks are being held with the educational authority to see whether Claygate PS is a suitable candidate to increase capacity (initially by temporary accommodation).

 

ii. The swimming pool was closed last year and is in need of substantial repairs. The scale of the work is significant and in essence will mean a rebuild of the main structure of the pool.  Details of the work are currently being finalised with the intention of re- opening the pool in the summer.

 

iii. An email was been received from Darryl Taylor regarding the pathway across the Recreation Ground stating that the possible cost may now have increased to £12,000, some £4,000 more that the funding offered by CPC. The PTA will not be able to supply the extra funding as they will have to assist with the refurbishment of the swimming pool. The school are unable to provide the extra funding as they cannot pay for anything outside of the school premises. It is known that there is a demand for the path. Cllr Parks has been assured that all issues have been resolved and once funding has been agreed work could start fairly quickly.

 

Resolution 8

It is RESOLVED that the financial contribution to the new pathway into Claygate Primary School be increased to £11,750.

PROPOSED by David Parks

Highways Act 1980 s 43

SECONDED Jimmy Cartwright

 

It was agreed that if the funding were given work must start prior to the end of the academic year. Cllr Sheppard proposed the following amendment:-

 

It is RESOLVED that the financial contribution to the new pathway into Claygate Primary School be increased to £11,750, subject to the condition that work on the new pathway commences by 31 Aug 2009.

 

AGREED UNANIMOUSLY

AP65 Cllr Parks to inform Mr Taylor of the proposed grant and condition.

 

CRGT

Unfortunately the grant decision by Veolia, re the multi sports facility, has been postponed until June.

It has been decided to abort the refurbishment of the existing Pavilion in favour of a total rebuild. This is a major project and will require considerable funding. The cricket club has agreed to underwrite the costs of the initial feasibility stage.

 

174. Neighbourhood Watch Report

Cllr Herbert gave an oral report to the meeting. All is quiet.

           

175. Police Liaison Report

Cllr Herbert gave an oral report to the meeting.

175.1. PC Danny Bond has resumed light active duties. It was agreed that this is welcome news,

175.2 Residents are warned to lock sheds and out buildings as these types of building are being used by offenders to take drugs.

175.3 It was noted that Jazz has been away and that a small outbreak of vandalism has occurred due to her absence.

           

176.  Matters for information only

Cllr Mike Bennison sent apologies as he is at the Elmbridge Environmental Overview & Scrutiny meeting.

 

177. Date of next Meeting

The next meeting will be:-

 

The Annual Meeting on Thurs 7 May 2009 at 7.30 pm in the Small Village Hall

 

 

Signed…………………………………………………as a true and fair record of the meeting. 

 

Date…………………

 

Please note:  Agenda items and resolutions need to be sent to the Clerk two weeks prior to the next meeting.

 

 

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