CouncillorsParish Council - Meetings minutes
6 November 2008 - 7.30PM
Minutes of the Meeting of the Council
held at
in the Small Village Hall.
Present: Chairman: Anthony Sheppard
Councillors:
In attendance: Parish Clerk: Freda Collins
1 member of the public
Cllr Huddart was not present at the start of the meeting.
87. Apologies for Absence
Audrey Cartwright & Jimmy Cartwright for personal reasons
David Parks for personal reasons
Alan Charlwood who had a business appointment
These were accepted.
88. Declarations of Interest in Items on the Agenda
Cllr Sheppard declared a personal interest in those items on the HGS as he employs the contractor in a personal capacity.
Cllr Herbert declared that he is Chairman of the Youth Club Committee.
Cllr Manley declared that she is a member of the Claygate Allotment Holders Association, the Claygate Flower Show Committee, a member of the Claygate Conservation Area Committee and a member of the Committee of Claygate in Bloom.
Cllr Round declared that she is secretary of the Village Hall Committee, and a member of the CVA Committee and the Claygate Flower Show Committee and a Trustee of the Friends of Capelfield.
Cllr Master declared that he is a member of the Group Council for the Scouts, a Trustee of the Village Hall, a member of the Committee of Claygate in Bloom and on the Committee of the CVA
89. Confirmation of the Minutes
The minutes of the meeting of the meeting of
90. To report on the actioning of items from the last meeting
Cllr Huddart arrived at the meeting.
Cllr Huddart declared that he is a member of the Village Hall Committee, President of the CVA Committee and Acting-Chairman of the Claygate Conservation Area Committee.
Re AP6- the role of the RFO-there was some confusion over the date of the meeting, but no change in the current arrangements has been proposed. The Council is aware of the amount of work that the role of RFO imposes on the Clerk and this should be reviewed.
Re AP23- 109,
Re AP25- the Chairman to contact the Area Director Highways. Cllr Sheppard made two attempts to contact Roger Archer-Reeves by email, but they do not seem to have reached him. The Clerk then sent a letter on
Re AP27-Cllr Herbert to ask about n NSO. Our new temporary NSO, Sally-Ann Raynor starts next week. Danny Bond should be back to work, subject to a fitness report, in January.
Re AP29-Cllr Cartwright to ask at EBC for a report on crime numbers and manning levels. Ongoing.
All other actions points have been carried out.
91. Report from the Chairman
91.1 The Chairman recently attended two public meetings held by SCC.
i. Council Tax Unwrapped (18 Sept.)
This may be the first of a series examining the Council Tax implications of several of the County's main responsibilities. This one was on Adult Social Care, prompted by Govt. consultations on the implications of an ageing population and the greater numbers of disabled people who survive into adult life. The session was moderated by the broadcaster Nicholas Owen. The panel included the Chief Executive and Leader of the Council, the Leader and Chief Exec. of Guildford Council, Cliff Bush, the Chair of the
Nick Skellett, the SCC Leader, twice expressed his support for the Scottish policy of a basic State provision of free, non-means tested care for the elderly. Both he and the Chief Exec., Richard Shaw, have clearly got
absolutely nowhere with trying to negotiate an increase of central Govt. grant to
ii. SCC Local Committee for Elmbridge (23 Sept.)
There was nothing directly affecting Claygate, but some fairly good news about the bridge at the bottom of
After the farce over the badly documented Integrated Transport Schemes at the June meeting, these were called in and approved by the Council Executive. Authority for amendments to these Schemes in our area was delegated to the East Area Group (Highways) Manager, in consultation with the Chair and Vice-Chair of the Local Committee. An amendment added Cllr. Archer, the EBC Cabinet Member for Transport, to the consultees.
Projects funded from Members' Allocations for local use were approved. In Cllr Mike Bennison's case, these included an Outdoor Classroom Area at Royal Kent Primary School (Oxshott - £3000), a contribution to the production of a 'Safe Drive Stay Alive' DVD by Surrey Fire & Rescue and also to the production of Doctor Faustus by the Fast & Loose Theatre Company, traffic calming in Hinchley Wood (nr. Strenue Sports Ground - £1500). After these projects are taken into account, Cllr Bennison still has £4010 to spend this financial year on his Division.
There were also presentations by officers of a less local nature - one on 'Equality and Diversity', and one on 'Children and Young People in Care', which failed to mention the poor report SCC received from Ofsted in July about these services and the pressing need for a recovery plan!
Probably the most important thing about this Committee is the ability for the public to put questions to SCC (in writing 7 days in advance of the meeting) and/or to submit petitions (min. 100 signatures, except on very local issues, to be submitted 14 days before the meeting). This could be a useful weapon for intractable Highways issues.
91.2 The CPC/EBC Liaison meeting took place on
i. There was a poor response to 2007 Claygate SHOUT
ii. EBC Member WG studying revised waste collection cycle- date of change subject to negotiation.
iii. Data on the impact of Car Park charge changes was requested from Cllr. Archer & David Wiltshire; this has now arrived and needs to be analysed.
iv. Steve Wells following up potential of Civic Fund to support local business initiatives
v. There are continuing recruitment difficulties with Enforcement (3 vacancies), but a GOSE official has joined the LDF team
vi. EBC asked that SEERP should take account of infrastructure issues
91.3 The Chairman attended the SCAPTC General meeting and noted the following points:-
i. Council membership of lobbying organisations (agenda item)
ii. SCAPTC is discontented with NALC as NALC Council is seen as ineffective. NALC is not filling key policy/lobbying vacancies. The CEO has been summoned to meet with SALC/SCAPTC and has been given 6 months to show improvement. SALC & 4-5 other Associations could withdraw next summer
iii. Offer of local training for groups
iv. Free ‘visioning’ sessions offered
v. Councils should consider 3 year budgeting
91.4 The Chairman attended Chairman’s training and noted the following points:-
i. Some Councils take public speaking at the relevant Agenda item
ii. Comfort breaks for long meetings?
iii. The meeting was warned to be careful about delegation to Members. Formal functions can be delegated to Committees, but not to individual councillors, who cannot discharge legal powers (see SALC LTN1). It was agreed that CPC is a ‘hands-on’ Council and does not have a large staff. Any delegation to a councillor must have Council/Committee authority (as recommended by Claydon, The Councillor) and should be minuted. It was agreed that all substantive letters should be sent through the Clerk, even if they have been drafted by a councillor. Routine reports do not fall into this category.
iv. We need to have formal Appraisal, Grievance etc. procedures in place. The Clerk and Chairman are working on these policies which will be put forward to the next meeting.
91.5 A Brainstorming session was held on
91.6 The Chairman and other councillors attended the funeral of Jean Griffiths. CPC provided flowers. It was agreed that the village owes a great debt to her and she will be much missed.
92. Report from the Parish Clerk
92.1 There is a nil return on entries in the Hospitality Register.
92.2 Claygate won the ‘Peoples ‘section of the
92.3 An interim pay award for local authority employees has been agreed and the Clerks pay has increased by .282p per hour. The pay rise is back-dated to
92.4 A poppy wreath has been obtained from the RBL and a donation of £25 made.
93. Confirmation of Committee remits
Highways & Transportation- the remit was amended:-
To support and initiate proposals to reduce the speed and volume of traffic in Claygate and encourage the use of transport other than cars in the Village. Walking and the use of bicycles will be supported.
This was AGREED.
94. Finance Report
When the current banking problems first began, the Clerk contacted EBC to ask for advice. Neither of the banks used by CPC, Bank of Ireland or Investec, have collapsed, although the Bank of Ireland did experience difficulties. In both cases we are dealing with
AP30 The Clerk to action
(Post-meeting Note: the Chairman has confirmed from websites that Investec is fully authorised and regulated as a bank by the UK authorities, while Bank of Ireland is regulated by the Irish authorities.)
94.1 A copy of all receipts and payments from the start of the new financial year for both accounts, all payments made since the last meeting and a detailed Income & Expenditure by budget was circulated prior to the meeting.
94.2 Bank Reconciliations for all months since the start of the financial year have been prepared by the Clerk and signed by the Chairman.
94.3 The Clerk has paid the Tiscali bill from her own personal account and has been reimbursed by cheque in agreement with Resolution 3 of the meeting on
94.4 The audit has been finalised for the financial year 2007/2008. The auditors reported that section 1 of the Annual Return and the balance carried forward is incorrectly stated by £1. They recommend that in future years the council ensures that rounding errors are eliminated. Unfortunately, this error was thrown-up by the accounts software. The Clerk will try to ensure that this does not happen again. The notice of conclusion of audit is currently being displayed together with copies of the completed sections of the Annual Return. The notice must be displayed for at least 14 days. The Clerk was thanked for her work.
95. To Review Expenditure for the Year
A comparison of actual income/expenditure against budgeted income/expenditure for the Council and each Committee was carried out. It was noted that there appear to be two significant areas of underspend; Neighbourhood Watch and the Festival Weekend Family Event. It was agreed that some of this money can be transferred by virement from these accounts to an area which requires more finds, such as Environment. Cllr Herbert was asked to find out how much funding Neighbourhood Watch will need to the end of the financial year.
AP31 Cllr Herbert to action
A resolution to move the money will be put forward at the next meeting.
96. Draft SE Plan-Gypsies, Travellers and Travelling Show People
CPC has been asked to comment on the Partial review of the draft
The questions were discussed and responses made. The Clerk will complete the form. It was agreed that Cllrs Sheppard and Huddart would look at the responses and make more detailed comment.
AP32 The Clerk & Cllrs Sheppard and Huddart to action
97. Support for Claygate Shops
Due to the current financial situation, a meeting of shopkeepers was held. Cllr Master attended. There were about 20 people present. The mood of the meeting was not gloomy, but slightly apprehensive. It was generally agreed that the parking charges are driving away trade. The shopkeepers would like to see free parking for at least one hour. A suggestion was made for the shopkeepers or CPC to take over the running of the local car parks. Another idea was for a free Claygate directory with distribution to Claygate and local areas. The shopkeepers are aware that there is a business directory on the Claygate website, but would like to see more detail, so are thinking of setting up their own website. They appreciate that the lack of detail is due to their lack of communication with the webmaster.
These suggestions were discussed and it was agreed:-
i. It was AGREED that a formal letter stating that the car park charges are harming businesses from the shopkeepers of Claygate to EBC, may help. This would add weight to the policy of CPC which is to have an initial free period. Cllr Wells should be asked to take up this issue. The figures for revenue at both car parks need to be analysed before any plan can be formulated to take over the car parks. This matter can be dealt with by the H&T Committee.
ii. CPC can assist in setting up a directory. Cobham produces a laminate sheet listing useful numbers such as the Police and Council services, and contact details for local shops.
iii. The Courier could be used to feature articles about Claygate shops. The Communications WP will soon have to begin work on the next Courier, so these ideas and the Welcome Pack can be discussed then. It was agreed to invite Richard Catling and/or Martin Fisher of Greenstar to the Communications WP.
iv. CPC can fund a banner with the wording-Support your local shops.
AP33 The Clerk to action
98. Quality Status
We need to be re-accredited in order to keep Quality Status. There has been no direct contact by NALC for the 600 councils which have acquired QS. There is a limited amount of information on re-accreditation, but this was included in the document on achieving QS. The Clerk has twice contacted SCAPTC on this matter and has had no reply. It is not even known if we are still a Quality Council. Carrying out the qualification and accreditation was worthwhile as it ensured that the administration of CPC is being carried out correctly, but QS has conferred no monetary benefit. Having QS may have helped with negotiations with EBC when we offered to take over the HGS.
(Post-meeting Note: it was subsequently discovered that the deadline for re-accreditation applications was 31 December. It was agreed in correspondence that preparing the necessary documentation by this date was not possible and QS would be allowed to lapse for the time being.)
99. Use of Direct Debit for Telephone Bills
Per Financial Regulations
If thought appropriate by the council, payment for utility supplies (energy, telephone, water) may be made by variable amount Direct Debit provided that the instructions are signed by two members and any payments are reported to council as made. The use of a Direct Debit shall be renewed by resolution of the council at least once every two years.
All BT bills have been paid by Direct Debit for the last year and this has worked successfully. It was AGREED to continue paying BT bills this way.
At the moment the bill for Tiscali for broadband is paid directly from the Clerks account, and then the Clerk is reimbursed. It was agreed to research whether DD can be used to pay Tiscali as well
AP34 The Clerk to action
100. Renewal of Insurance
The new policy was sent though, but one of the pages was missing. The Clerk has contacted the insurance company. It was noted that the policy does not specifically cover the new laptop computer used by the Clerk. The policy may need updating as the laptop is now moved out of the office. It was also noted that we now own about £200 of litter pickers which are not insured.
A discussion took place about insuring volunteers who deliver on behalf of CPC or are helping with the VDS. It was agreed that these people need not be named. Members of the Green Team are named as they are handling garden tools and may be working near the edge of roads.
It was AGREED to renew the policy with
101. Renewal of HGS contract & HGS projects
101.1 The contract for HGS maintenance is up for renewal in November. This will be the last year that it can be renewed without putting it out to tender. Paul Quinnen has applied for a 5% increase, which is an acceptable level of increase.
It was noted that there have been recent reports of poor work by the contractor. Cllr Manley reported that the HGS is a big project and Paul does the required maintenance. Paul is a gardener, not a horticulturist, but his charges reflect that fact. It may be that some residents have unrealistic expectations. Also the type of maintenance required has changed as some of the beds have been renovated. Cllr Manly intends to write a site by site work description as the current contract is too vague. It was AGREED to renew the contract with Paul for another year.
AP35 The Clerk to inform Paul.
101.2 At the last meeting Cllr Manley put forward a resolution for funding for renovation work to the HGS. She has circulated an up-dated, detailed work plan and an up-dated estimate of the potential costs. She has contacted Springreach nursery about the work, but also needs other quotes. The work could begin in January so it will be necessary to have funds in place to cover the cost of this work. It is anticipated carrying out renovations to The Green, Applegarth, the Firs, Glenavon Close and other small works. This will cost in the order of £7k, less the amount in the budget of £3k, which leaves a shortfall of £4k. Cllr Manley would like to have extra funding of £6k to give flexibility.
Resolution 2.
It is RESOLVED that for the year 2008/2009 additional funding up to a maximum of £6,000 be placed in the Environment Committee Budget for refurbishment of the Parish Council’s Highway Garden Sites.
PROPOSED by Carol Manley
SECONDED by Anthony Sheppard
AGREED UNANIMOUSLY
It was noted that no work will be carried out until the necessary underground searches have been received from SCC. The Clerk will provide copies of the maps of the HGS to Cllr Huddart.
AP36 The Clerk to action.
101.3 Permission has been received from EBC for the work to be carried out to the trees on The Green.
102. Freedom of Information Act-Model Publication Scheme
In line with s20 Freedom of Information Act 2000, the Information Commissioner has now developed a new model publication scheme for adoption by parish councils. Adoption needs to take place by
Resolution 1.
It is RESOLVED that Claygate Parish Council adopts the Model Publication Scheme required under the Freedom of Information Act.
PROPOSED by Anthony Sheppard
SECONDED by Geoff Herbert
AGREED UNANIMOUSLY
The Clerk was thanked for her work on this subject.
103. Subscriptions to bodies which lobby the Government.
Cllr Sheppard recently attend a SCAPTC meeting where oral advice from Roger Taylor the Hon Solicitor was given that Council membership of lobbying organisations can lead to Councils being accused of pre-determining issues covered by the lobbying. This affects CPRE (esp. Green Belt issues) & CBT (Transport 2000). It was recommended that we immediately leave CPRE as a minimum. It was noted that we may not agree with certain CPRE projects, but their publications contain much useful information. It was agreed that individual membership is not a problem, so information can be circulated by those members taking individual membership. Cllr Manley will circulate CPRE information and Cllr Huddart the Campaign for Transport literature. It was agreed that the Clerk should write to both organisations immediately on the basis of legal advice to disaffiliate.
AP37 The Clerk to action.
104. Marquee for the Flower Show
At a previous meeting it was suggested that, rather than having several small gazebos for the CIB. CPC and CVA displays, the Parish Council could purchase one large marquee to house all the displays. This would make for easier access for the public and allow the displays to be more readily viewed. Enquiries were made as to whether the CVA and CIB would be interested in the scheme.
The CVA agreed that they would prefer not to join the scheme as there may be a problem with space allocation as Neighbourhood Watch, CIB, the Music Festival and the Garden Trail may all want space. There may also be problems with storage and the erection of a large marquee.
It was agreed that the current gazebo is too small as more space will be required for a display of the VDS and we may include a display to promote the local shops.
It was agreed to find out what the current pitch size is, as we may have to purchase 2 pitches in future.
AP38 The Clerk to contact Penny de Jonge
It was agreed to research the cost of various marquees and put a proposal to the January meeting.
AP38A The Clerk to action.
105. Formal guidelines for Public Speaking
Public speaking usually occurs at Planning meetings, so this subject was debated at the 2 Oct Planning meeting.
It was agreed that:-
i. CPC does not want to become too formal.
ii. The Parish Council should listen to people if they have something to say. Most public speaking occurs at Planning when there are contentious applications. This is when many residents want their views heard.
iii. The matter of speaking should be left to the discretion of the Chairman. He/She can decide how many people can speak; provided points are not being repeated.
iv. one person CANNOT book multiple slots
v. speakers will speak in the order in which they have applied.
These points were formally AGREED.
106. Countryside Access Forum
This item was deferred.
107. Christmas Drinks Event
Cllrs A & J Cartwright have kindly agreed to host this event this year. The date has been set for
AP39 The Clerk to send the invitations.
108. Remembrance Day
Cllr Herbert has made the arrangements and the Clerk has obtained the wreath. Paul Dawson of EBC has arranged a Road Closure Order. It is not known if he has informed the bus company.
AP40 Cllr Herbert to check
The usual area for Parish and Ward Councillors has been reserved in the Church and the Memorial garden has been tidied. The parade will set off from the
Thanks were given to Cllr Herbert for his work.
109. The Planning Committee Report
All minutes of the Planning Committee have been circulated.
Cllr Herbert circulated a report prior to the meeting.
i. Public speaking-already done
ii. Foley Public House-a public meeting was arranged by CPC and chaired by Cllr Sheppard who gave the audience a chance to make their views known to Young’s. Young’s have not raised a planning application yet. When that occurs, we will let the public know.
iii. Green Belt land- it was brought to the notice of Cllr Herbert that the Strategic Housing Land Availability Assessment, published in the LDF Evidence Base contains initial assessments of several Green Belt areas as potential housing sites. GOSE have required these assessments to be carried out by consultants. This could mean that every patch of grass around Claygate could be built on. Claygate would then be joined to Hinchley Wood. This is obviously a major consideration for Claygate and local areas and, at the moment, these proposals are buried in very large documents on the EBC website. They are available for viewing on http://www.elmbridge.gov.uk/planning/policy/evidencebase.htm
We should prevent these proposals becoming part of the LDF. It is particularly worrying that Cluttons on behalf of the Crown Estate are promoting 2 sites. Cllr Herbert is currently liaising with Lesley Underwood the LDF manager, who is leading the LDF and will arrange a formal meeting with her.
It was agreed that this subject should be discussed at the next planning meeting, but immediate action should be taken by writing to Martin Parker. Cllr Sheppard will draft a letter which gives a formal indication that these proposals will be opposed.
AP41 Cllr Sheppard to action.
It was agreed that Cllr Herbert should again forward the link and the Clerk should make hard copies of the relevant documents.
AP42 The Clerk and Cllr Herbert to action.
Thanks were given to Cllr Herbert for finding these documents.
iv. A couple of meetings for the VDS have taken place. There have been several new volunteers thanks to the Questionnaire. A meeting will have to be arranged to introduce these volunteers. There has been a good response of 12% to the Questionnaire so far, 10% being the norm.
v. Applications to be considered at the next planning meeting-
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·
110. The Highways & Transportation Committee Report
The Committee met on 9 October and the minutes have been circulated.
Cllr Huddart circulated a report prior to the meeting which covers matters which have arisen after the minutes of the last PC meeting.
i. Matters covered in the 9 October meeting which are not updated in this report were:- revision of remit to support walking and use of bicycles (see PC item 7, already circulated), budget recommendations, pollarding trees, trimming lateral growth, tree planting, right of way maintenance, new access to Claygate Primary School, traffic calming proposals, recreation ground parking in Dalmore Avenue.
ii. Steve Wells is following up the proposed advisory 20mph zone centred on Telegraph Lane, and has received support from the Police.
iii. Steve Wells has had acceptance by SCC of a bus shelter in
Cllr Huddart declared an interest in the next item as the route of the K3 currently runs past his house.
iv. Cllr Wells is in the process of researching if the route of the K3 can be altered so that it runs down
AP43 Cllr Sheppard & Huddart to speak to Cllrs Wells & Courtney.
v. We think the increased car park charges are against the interests of local business. At our liaison meeting with EBC we agreed to seek information about patronage and takings for parking acts of four hours or more, with the recent and new charges and with the previous 70p charge at Torrington Lodge. Cllr Sheppard has asked EBC. It would be preferable if EBC changed the policy of car park charges, but we can also investigate renting part of the space. This needs detailed work. It was noted that this is not just an operational issue, but a political one.
AP44 Cllr Huddart to speak to Anthony Jeziorski and John Strachan.
vi. For on-street parking, SCC is advertising re-introduction of the peak hour control in
vii. Department for Transport is consulting on allowing Civil Parking Enforcement authorities, like EBC to issue fixed penalty tickets for parking at dropped kerbs, without the need for special signs and road markings. Cllr Huddart has welcomed the proposal and drawn it to EBC attention, since it will help resolve problems in
viii. SCC has agreed to turn round the Vehicle Actuated Sign in
ix. Street lighting maintenance remains poor. SCC has not responded to Cllr Sheppard's letter raising this issue. Cllr Huddart continues to inspect and report, recently covering 16 Beaconsfield Road broken, The Green T-junction sign out, Woodstock Lane South bollards at Clayton Road out, Stevens Lane/Red Lane twin lamp column one out, opposite 25 Ruxley Ridge old column remains, 14 The Parade out, zebra crossing spot light out, The Green humps sign out, Hare Lane refuge near High Street toffee apple knocked down, Church Road at Village Hall humps sign out. All reports receive a standard response and reference number. It was reported that recently there was a near miss when a car nearly struck a pedestrian on the pedestrian crossing because of the poor lighting. This will be useful evidence if SCC gets taken to court.
x. The South West Trains proposal to severely reduce the opening hours of ticket offices and hence station facilities has been strongly opposed by the national and
111. The Environment Committee Report
All minutes of the Environment Committee have been circulated.
Cllr Manley circulated a report prior to the meeting.
111.1
i. The Clerk and Cllr Manley have carried out an inspection of the Highway Garden Sites with Paul Quinnen CPC maintenance contractor particularly looking at identifying ways that the general maintenance can be improved without increasing costs.
ii. Paul has now put in a bid for renewal of the yearly contract at a 5% increase to £4,095 which is an expected and acceptable amount.
iii. The yearly increase on the EBC grant for maintenance is based on a government formula and is therefore not negotiable.
111.2 Cllr Manley attended a joint CPC/CIB meeting on the 5th November with Jenny James and Ian Gayton of EBC with a view to enlisting their cooperation and advice with projects and clearing up in Claygate. We looked at certain sites including the new Torrington Lodge flower bed designed and planted this year by CIB with funding from EBC. We were encouraged by their keen interest and helpful comments. They felt that Claygate was doing very well in terms of the numbers of active members of the CIB Committee compared to other areas and that combining the efforts of the CPC and CIB was only to the good.
If the CPC were to take over the maintenance of the TL Flower bed and High Street site, CPC would have to bear the cost. If it were to be maintained again by SCC, they would probably put it back to grass. CIB have a meeting on Monday next and will discuss whether CIB will continue to maintain it. Jenny and Ian both stressed the need to bear future costs of maintenance in mind when designing a new flower bed. Fortunately, the plantings were designed for easy care, but there is still regular weeding and mulching to be done.
112. Communications Report
Two volunteers have come forward in response to the Sept edition of the Courier; both have expertise on the editorial side.
A meeting will have to be arranged in early Jan 2009 to prepare for the next Courier.
AP45 Cllr. Sheppard to fix a date in early January for Comms WG .
113. Website Report
The webmaster, Jim Collins, circulated a report prior to the meeting.
The site to be moving along slowly but surely. People still email the Parish Clerk with submissions for the website rather than sending them to webmaster@claygate.info.
He would appreciate it greatly if any submissions were in the layout and format that is ready to upload so the Webmaster does not have to spend time editing and reformatting so that the item looks decent. At least they are starting to send articles.
Recently the Webmaster had technical problems and was unable to receive messages on the webmaster address; this resulted in delays to matters being uploaded. Normally articles are included within 24 hours at the latest. If this does not happen please chase on jmc@jmclondon.com.
114. Youth Liaison Report
As Cllr Parks was not at the meeting, there was no report.
115. Neighbourhood Watch Report
Cllr Herbert gave a verbal report to the meeting.
115.1 The recent Neighbourhood Watch exhibition at Sandown went well.
115.2 It was noted that EBC are funding Neighbourhood Watch in other areas. It was agreed to ask the co-coordinator Ross Prideaux about applying to EBC for funding.
AP46 Cllr Herbert to action.
116. Police Liaison Report
Cllr Herbert gave a verbal report to the meeting.
116.1.Insp Paul Yearwood has moved to another post, his replacement is Insp Richard Haycock. Cllr Herbert has already invited him to Claygate on behalf on CPC.
116.2 The new temporary NSO is PC Sally-Ann Raynor. We welcome her.
116.3 A Police Panel meeting was held on
A report on the VDS was included in the Planning report. It was noted that the VDS has its own website at www.claygate-vds.info .
118. CCTV Report
No report has been received from the operating centre. It is not known if Cllr Cartwright asked EBC for a report on crime numbers and manning levels. It was agreed to leave this on the agenda for the next meeting, but in future, an annual report will suffice.
119. Matters for information only
119.1 Cllr Manley has a wind-up iPod given to the Parish Council by Trevor Baylis Brands. It was agreed that what to do with this should be an agenda item for the next meeting. It was suggested that in order to encourage residents to buy at local shops, a numbered ticket could be given when a certain amount of money is spent. A draw of the numbered tickets will then take place to determine the winner.
119.2 Power has been granted to Parish Councils to change their names. The name of the Council is a question in the VDS questionnaire. The results of this question will be noted and this subject discussed at a future meeting.
119.3.Comments on the proposed changes to the South East plan were forwarded to GOSE by the Clerk on
120. Date of next Meeting
The next meeting will be:-
Signed…………………………………………………as a true and fair record of the meeting.
Date…………………
Please note: Agenda items and resolutions need to be sent to the Clerk two weeks prior to the next meeting.
Post meeting notes:-
i. Re item- Strategic Housing Land Availability Assessment, published in the LDF Evidence Base -The crucial items seem to be Sect. 8 of the Report and Appendix 10, which lists the
It seems that the Panel housing targets were increased by Govt., in an update to SERP, which specifically targeted the Green Belt in the London Fringe, which includes Elmbridge.
ii. Investec are fully authorised and regulated by the FSA, under Reference 172330 - Investec Bank (UK) Limited.
Bank of Ireland is regulated by the Irish regulator: it says on their website, "Bank of Ireland - incorporated in